Best Property Management Software for Landlords: Top Picks & Reviews

Managing rental properties effectively means juggling a constant stream of tasks, from collecting rent and screening tenants to handling maintenance requests and balancing the books. The days of relying on spreadsheets and overflowing file cabinets are over. The right property management software can transform this chaotic process into a streamlined, automated, and far more profitable operation. This guide is designed to help you find that perfect digital command center for your portfolio.

We've curated and analyzed the top platforms available, moving beyond marketing claims to provide a practical, in-depth look at what each one truly offers. This is more than just a list; it's a comprehensive resource to help you find the best property management software for landlords, whether you manage a single-family home or a growing portfolio of multi-family units.

Inside this guide, you will find:

• Detailed Breakdowns: An honest look at the core features of platforms like Buildium, AppFolio, DoorLoop, and more.

• Ideal User Profiles: We identify which software is best suited for small landlords versus large-scale operators.

• Transparent Pros and Cons: A clear-eyed assessment of each platform's strengths and limitations.

• Pricing and Implementation: We break down costs and what it takes to get started.

Each review includes screenshots and direct links to help you visualize the platform in action. Our goal is to equip you with the information needed to make a confident decision that saves you time, reduces stress, and maximizes your rental income. For an expanded list and detailed reviews, you might find additional options in this guide to the 12 best property management apps for 2025. Let’s dive in and find the software that will become the backbone of your rental business.

1. Buildium

Buildium stands out as one of the best property management software for landlords who need a robust, all-in-one platform that can grow with their portfolio. As a mature solution owned by RealPage, it provides a comprehensive suite of tools designed for residential property management, scaling from a handful of units to mid-sized portfolios. Its core strength lies in its end-to-end functionality, covering everything from online rent collection and maintenance requests to detailed financial reporting and leasing workflows.

The platform is structured in clear tiers-Essential, Growth, and Premium-allowing you to start with core features and add more advanced capabilities as needed. For landlords focused on efficiency, the Growth tier's unlimited e-signatures and AI-assisted communications are significant time-savers. Buildium's strong accounting features make it a powerhouse for tracking income and expenses; for a deeper dive into financial best practices, explore our landlord's guide to rental property bookkeeping.

Key Details & Pricing

• Best For: Landlords managing small to mid-sized residential portfolios who need a scalable, feature-rich solution.

• Pricing: Starts at $55/month for the Essential plan. The Growth plan begins at $174/month and the Premium plan starts at $375/month, with pricing scaling based on the number of units managed.

• Pros: Strong accounting and reporting, scales effectively as your portfolio grows, unlimited e-signatures on the mid-tier plan.

• Cons: The price jump from Essential to Growth can be substantial for landlords with only a few properties.

Implementation Tip: Take full advantage of the 14-day free trial to import a sample property and test the leasing and accounting workflows before committing.

Learn more at Buildium.com.

2. AppFolio Property Manager

AppFolio positions itself as a premium, cloud-based operating system for professional property managers and landlords with larger, more complex portfolios. It's considered one of the best property management software for landlords who need enterprise-grade power, especially for mixed portfolios that include single-family, multifamily, and even commercial properties. Its key differentiator is a heavy focus on automation and creating a seamless resident experience, from mobile-friendly portals to streamlined communication tools.

The platform is designed to be a true all-in-one solution, integrating marketing, leasing, maintenance, and robust accounting into a single interface. While it offers powerful tools for hands-on landlords, its comprehensive nature mirrors the services provided by full-service management firms. Understanding what to expect from a property management company can help you decide if a tool like AppFolio is right for you, or if outsourcing is a better fit. AppFolio’s advanced reporting and workflow automation are built to handle the demands of significant scale.

Key Details & Pricing

• Best For: Professional property managers and large-scale landlords with diverse or rapidly growing portfolios.

• Pricing: Custom quote-based. AppFolio does not publish firm pricing online; plans typically involve minimum monthly fees and onboarding costs, making it a more significant investment.

• Pros: Enterprise-grade capabilities and integrations, strong automation and resident portal experience, well-suited for mixed portfolios and larger operations.

• Cons: Higher cost with minimum monthly spends, pricing is not transparent and requires a sales call.

Implementation Tip: Because it's a significant investment, schedule a personalized demo to see how its specific workflows align with your portfolio's unique needs before making a commitment.

Learn more at AppFolio.com.

3. DoorLoop

DoorLoop positions itself as a modern, user-friendly, all-in-one solution, making it a strong contender for the best property management software for landlords with small to mid-sized portfolios. Its core appeal lies in its straightforward interface and comprehensive feature set available right out of the box, even on its most basic plan. The software covers all essential landlord tasks, including online rent collection, maintenance management, a full accounting suite, tenant screening, and a dedicated tenant portal.

The platform's clear plan differences and transparent pricing make it easy for landlords to choose the right fit without hidden costs. DoorLoop is particularly efficient for those who prioritize rapid onboarding and want to get their properties managed quickly. Its ability to pass most transaction and screening fees directly to applicants or tenants is a significant advantage for budget-conscious owners. As your portfolio grows, higher-tier plans add valuable features like a custom website and priority support.

Key Details & Pricing

• Best For: Landlords with small to mid-sized portfolios seeking a modern, all-in-one platform with fast setup and transparent pricing.

• Pricing: Starts at $59/month for the Starter plan (for up to 20 units). The Pro plan begins at $99/month, and the Premium plan starts at $139/month. Significant discounts are offered for annual billing.

• Pros: Very user-friendly interface, comprehensive features on the base plan, ability to pass fees to tenants, and excellent customer support.

• Cons: Some advanced services and integrations may carry extra per-item fees on the lower-tier plans.

Implementation Tip: Use the demo to test the tenant portal functionality. A smooth tenant experience can significantly improve communication and on-time rent payments.

Learn more at DoorLoop.com.

4. Rentec Direct

Rentec Direct secures its spot as one of the best property management software for landlords who prioritize straightforward functionality and value. It offers two distinct plans, Rentec Pro for DIY landlords and Rentec PM for professional managers, ensuring you only pay for the features you need. A major advantage is its inclusion of free ACH rent collection for tenants, a feature that often costs extra on other platforms, which significantly simplifies the payment process for both parties.

The platform covers all the essential bases, including general ledger accounting, online portals for tenants and owners, maintenance request tracking, and property marketing syndication. While its user interface is more functional than flashy compared to newer competitors, its reliability and US-based customer support make it a trusted choice. For landlords managing properties for others, the Rentec PM plan adds crucial trust accounting features and owner ACH payouts.

Key Details & Pricing

• Best For: Landlords looking for a cost-effective solution with excellent core features and included tenant ACH payments.

• Pricing: Rentec Pro starts at $45/month for up to 10 units. Rentec PM starts at $55/month for up to 10 units. Pricing scales with the number of units.

• Pros: Transparent pricing with no setup fees, free ACH rent collection for tenants reduces payment friction, highly-rated US-based customer support is included.

• Cons: The user interface feels less modern than some alternatives, and advanced owner-focused accounting tools require the more expensive PM plan.

Implementation Tip: Use the two-week free trial to test the tenant portal and the rent collection workflow, as the free ACH feature is one of its strongest selling points.

Learn more at RentecDirect.com.

5. TenantCloud

TenantCloud has carved out a significant space as one of the best property management software for landlords seeking affordability without sacrificing core functionality. It is particularly well-suited for the DIY landlord or those with growing portfolios who need a comprehensive, self-service platform. Its main draw is the "unlimited units" policy across all paid plans, making it an incredibly cost-effective solution as you scale. The software provides a full suite of tools, from listing syndication and tenant screening to maintenance management and online rent collection.

The platform is designed for ease of use, with a clean interface and dedicated mobile apps for both landlords and tenants. This focus on a straightforward user experience allows property owners to manage their rentals efficiently from anywhere. Even on its mid-tier plan, TenantCloud offers advanced features like property inspections and enhanced financial reporting, providing exceptional value for its price point. It’s an ideal choice for landlords who want robust tools without the high overhead associated with more enterprise-level systems.

Key Details & Pricing

• Best For: DIY landlords and small to mid-sized portfolio owners who prioritize budget-friendliness and an all-in-one feature set.

• Pricing: A free plan is available for up to 75 units. Paid plans are the Starter at $15/month, Growth at $50/month, and a custom Business plan.

• Pros: Highly affordable with unlimited units on paid plans, rich feature set available even on mid-tier plans, strong mobile app experience.

• Cons: Processing fees for rent payments are often passed to tenants by default, and some advanced features are locked behind higher-tier plans.

Implementation Tip: Utilize the free plan to set up your properties and familiarize yourself with the core dashboard before deciding if the advanced features in the paid plans are necessary for your operations.

Learn more at TenantCloud.com.

6. Avail (by Realtor.com)

Avail, part of the Realtor.com network, is one of the best property management software options for DIY landlords who need straightforward, essential tools without a hefty price tag. It excels at the core functions of managing a small portfolio: listing syndication, tenant screening, lease creation, and rent collection. Its biggest differentiator is a truly functional free plan that covers one unit, making it an ideal entry point for new landlords.

The platform guides you through each step of the rental lifecycle, from posting your vacancy on over a dozen top rental sites to executing state-specific, lawyer-reviewed leases online. While it lacks the deep accounting and reporting of more complex systems, its clean interface and focus on fundamentals make it highly effective. The tenant screening process is particularly robust; you can explore other top options in our guide to the 12 best tenant screening services for landlords in 2025.

Key Details & Pricing

• Best For: Independent landlords with 1-10 units who prioritize ease of use and core rental management features.

• Pricing: The Unlimited plan is free for an unlimited number of units. The Unlimited Plus plan is $7/unit per month and adds features like waived ACH fees, custom leases, and next-day rent payments.

• Pros: Excellent free plan for getting started, powerful listing syndication, clean and simple workflows for small portfolios.

• Cons: The per-unit pricing of the premium plan can become costly as you scale, and it lacks advanced financial reporting features.

Implementation Tip: Use the free Unlimited plan to manage your first property from listing to lease. This allows you to test the entire tenant-finding and onboarding workflow at no cost before deciding if you need the premium payment features.

Learn more at Avail.co.

7. TurboTenant

TurboTenant has carved out a niche as one of the best property management software options for landlords who prefer a freemium model. It's an ideal starting point for DIY landlords who need essential tools without an upfront monthly subscription. The platform centralizes core tasks like marketing vacancies, screening applicants, creating state-specific leases, and collecting rent online. Its strength lies in offering a functional, no-cost baseline that landlords can use to manage one or several properties effectively.

The business model is straightforward: the core platform is free, with costs for tenant screening and optional services typically passed on to the applicant. For landlords wanting more, TurboTenant offers an optional Premium Plan that unlocks features like unlimited state-specific lease agreements, expedited rent payouts, and waived ACH fees. This structure allows landlords to operate with minimal overhead while providing the flexibility to upgrade for enhanced efficiency and professional tools as their needs evolve.

Key Details & Pricing

• Best For: Independent landlords with smaller portfolios who want a powerful, free platform with optional paid upgrades.

• Pricing: The Free plan covers core features. The Premium plan is a flat $99/year and includes advanced features and waived fees.

• Pros: Excellent free tier with no contracts, clear renter-paid fee model for screening, and an affordable annual upgrade for valuable features.

• Cons: Key features like unlimited lease documents and faster rent payouts are locked behind the paid tier.

Implementation Tip: Use the free plan to list your first vacancy and screen applicants. This gives you a hands-on feel for the workflow before deciding if the $99 annual premium plan is a worthwhile investment for your portfolio.

Learn more at TurboTenant.com.

8. RentRedi

RentRedi earns its spot as one of the best property management software for landlords by offering a simple, flat-rate pricing model that includes unlimited units. This makes it an incredibly cost-effective solution for property owners who prioritize a strong mobile experience for both themselves and their tenants. The platform covers all the essential bases, providing tools for rent collection, tenant screening, maintenance requests, and property listings, all accessible through a user-friendly app.

Its core appeal is the value it delivers at a low price point. Unlike many competitors that charge per unit, RentRedi's single monthly fee covers an entire portfolio, regardless of size. This approach allows landlords to scale their operations without facing unpredictable cost increases. The inclusion of unlimited tenants and team members on every plan further enhances its value, making it a powerful tool for growing portfolios focused on keeping overhead low.

Key Details & Pricing

• Best For: Landlords with growing portfolios who want a mobile-first platform with predictable, flat-rate pricing.

• Pricing: Starts at $12/month when billed annually. Higher tiers with advanced features like accounting sync and portfolio websites are available.

• Pros: Very low entry price with unlimited scaling, 24/7 support and quick onboarding, clear plan comparison and a money-back guarantee.

• Cons: Most end-to-end management tools require the Grow tier or above, and add-ons like premium maintenance can add to the total cost.

Implementation Tip: Use the mobile app extensively during your evaluation period. Since the tenant experience is a key selling point, understanding how they will interact with the platform is crucial to ensuring it fits your needs.

Learn more at RentRedi.com.

9. Hemlane

Hemlane carves out a unique space in the property management software landscape by blending a DIY software platform with optional, on-demand local agent services. This hybrid model is ideal for landlords who want to manage most aspects of their properties remotely but need reliable, local "boots-on-the-ground" support for tasks like showings, inspections, or maintenance coordination. The platform provides a solid foundation of essential tools, including listing syndication to top sites, tenant screening, and online rent collection.

What truly sets Hemlane apart is its flexibility. A landlord can start with the basic software-only package for core management tasks and later add services like 24/7 repair coordination or agent-led tenant placement as needed. This à la carte approach allows you to customize the level of support you receive, making it one of the best property management software for landlords who value both control and convenience. The clear, transparent pricing structure-a base fee plus a small per-unit cost-makes it easy to predict expenses without being locked into a full-service management contract.

Key Details & Pricing

• Best For: Remote landlords or those who want a mix of DIY software and professional, on-demand local assistance.

• Pricing: The Basic plan starts at $30/month + $2.50/unit. The Essential plan starts at $40/month + $15/unit, and the Complete plan starts at $40/month + $32/unit.

• Pros: Flexible tiers from software-only to full assistance, access to a vetted network of local agents and vendors, transparent pricing model.

• Cons: The full-service Complete tier can become expensive for larger portfolios, and premium listing syndication may carry extra fees on lower plans.

Implementation Tip: Before committing, use Hemlane's location search tool to verify the availability and network of licensed agents and handymen in your property's specific area.

Learn more at Hemlane.com.

10. Innago

Innago has carved out a unique space in the property management software market with its compelling "free-for-landlords" pricing model. This approach makes it one of the best property management software for landlords who are budget-conscious or just starting out and want to avoid monthly subscription fees. The platform covers all the essential bases, including online rent collection, maintenance request tracking, tenant applications and screening, and lease management with e-signatures, without charging the property owner for the software itself.

Instead of a monthly fee, Innago passes service costs directly to tenants. This includes fees for online payments (ACH or credit card) and application/screening fees. While this model is highly attractive to landlords, it's a crucial factor to consider for the tenant experience. The platform is praised for its clean interface and excellent customer support, making it an accessible and powerful tool for managing smaller portfolios without the financial commitment required by tiered subscription services.

Key Details & Pricing

• Best For: Landlords with small portfolios (1-100 units) who want a full-featured, modern platform without any monthly software costs.

• Pricing: Free for landlords. Tenants pay a $2.00 fee for ACH payments, a 2.99% fee for card payments, and a $30-$35 fee for screening reports.

• Pros: No monthly or annual software fee for landlords, solid feature coverage for small portfolios, positive user-reported ease of use and support.

• Cons: Tenant-paid fees (ACH/card/screening) can affect renter experience, fewer advanced/enterprise features than larger suites.

Implementation Tip: Be transparent with prospective tenants about the service fees associated with payments and applications to set clear expectations from the start.

Learn more at Innago.com.

11. Yardi Breeze

Yardi Breeze brings the power and reliability of its enterprise-level parent company, Yardi Systems, into a simplified and accessible package. This makes it one of the best property management software for landlords who want the backing of an industry leader without the complexity or cost. It is designed for residential, commercial, and other portfolio types, offering a refreshingly modern interface that handles core operations like online rent collection, maintenance requests, and tenant communications efficiently.

The platform is split into two main offerings: Breeze and Breeze Premier. The standard Breeze plan provides all the essentials a small to mid-sized landlord needs, including accounting, tenant portals, and marketing tools. A key differentiator is its transparent pricing and the inclusion of live chat support and training at no extra cost, which is a significant value-add for landlords who want to get up and running quickly without hidden fees.

Key Details & Pricing

• Best For: Landlords with diverse portfolios (residential, commercial) who want a user-friendly platform backed by a major industry name.

• Pricing: Breeze plans start at $1 per unit per month, with a $100 monthly minimum for residential properties. Breeze Premier, which adds more advanced features, starts at $2 per unit per month with a $400 minimum.

• Pros: Backed by a trusted industry leader, no setup or support fees on standard plans, clean interface with strong core features.

• Cons: The monthly minimum spend can be a barrier for landlords with just one or two properties.

Implementation Tip: Use the built-in training resources and live chat support during your initial setup. This will help you master the accounting and leasing workflows much faster than trying to figure it out alone.

Learn more at YardiBreeze.com.

12. SimplifyEm

SimplifyEm is one of the best property management software for landlords who prioritize simplicity and affordability over an exhaustive feature set. It’s designed specifically for smaller portfolios, offering a clean, no-frills interface that focuses on the absolute essentials: accounting, tenant tracking, and owner reports. Rather than overwhelming users with complex tools, SimplifyEm provides a straightforward solution for managing income, expenses, and lease information without a steep learning curve.

The platform's strength is its direct approach to core property management tasks. It makes generating owner reports, tracking maintenance, and organizing documents incredibly easy. For landlords who find other comprehensive platforms too bloated or expensive, SimplifyEm’s focus on fundamental needs is a major advantage. Its transparent, unit-based pricing ensures you only pay for what you need, making it a highly cost-effective choice for those just starting or intentionally keeping their portfolio small and manageable.

Key Details & Pricing

• Best For: Landlords with 1-20 units who want a simple, budget-friendly tool for core financial tracking and tenant management.

• Pricing: Starts at $35/month for up to 10 units. Plans increase in bands: $45/month for 20 units, $60/month for 30 units, and so on.

• Pros: Very low and predictable monthly pricing, live phone support included even on base plans, simple interface with an easy learning curve.

• Cons: Lacks advanced automation and integrations, some key features like listings and applications are add-ons for lower tiers.

Implementation Tip: Use the free 15-day trial to set up one property completely, including bank accounts and a mock tenant, to confirm its simplified workflow meets your accounting and reporting needs.

Learn more at SimplifyEm.com.

Top 12 Property Management Software Comparison

Product	Core features	UX/Quality	Value/Price	Target audience	Unique selling points
Buildium	Accounting, leasing, maintenance, analytics	★★★★	💰💰 Tiered plans (mid)	👥 Small → mid-sized portfolios	✨ Clear tier flow, e-signatures, scalable
AppFolio Property Manager	Automation, leasing, resident portals, reporting	★★★★★ 🏆	💰💰💰 Enterprise pricing (quote)	👥 Professional managers, large portfolios	✨ Deep automation & integrations
DoorLoop	Payments, tenant portal, screening, maintenance	★★★★	💰💰 Transparent plans, discounts	👥 Small → mid landlords	✨ Fast onboarding, pass-through fees option
Rentec Direct	Accounting, owner/tenant portals, ACH rent	★★★★	💰💰 Competitive, transparent	👥 Landlords & small PMs	✨ Free tenant ACH, US-based support
TenantCloud	Listings, rent collection, inspections, mobile	★★★	💰 Low-cost, unlimited units	👥 DIY → growing landlords	✨ Unlimited units, rich mid-tier features
Avail (by Realtor.com)	Listing syndication, leases, rent collection	★★★	💰 Free tier + per-unit upgrades	👥 Independent landlords	✨ Usable free plan, strong listing reach
TurboTenant	Marketing, applications, leases, rent tracking	★★★	💰 Free + low-cost bundles	👥 Self-managing landlords	✨ Large freemium base, renter-paid fee model
RentRedi	Unlimited units, payments, screening, e-sign	★★★★	💰 Low flat-rate (unlimited)	👥 Small → mid portfolios wanting mobile UX	✨ Unlimited doors, 24/7 support, money-back
Hemlane	Software + optional local repair coordination	★★★★	💰💰 Per-unit + base fees (flexible)	👥 Owners who want local assistance	✨ Vendor network, repair coordination add-on
Innago	Payments, screening, e-sign, maintenance	★★★	💰 Free for landlords (tenant fees)	👥 Budget-conscious small landlords	✨ No monthly software fee for owners
Yardi Breeze	Payments, applications, support, portals	★★★★	💰💰 Per-unit with minimums	👥 Residential/commercial & associations	✨ Trusted brand, published per-unit pricing
SimplifyEm	Accounting, tenant tracking, owner reports	★★★	💰 Low by door bands	👥 Very small landlords	✨ Very low predictable pricing, simple UX

Software vs. Full-Service Management: Making the Right Choice for Your Properties

Navigating the landscape of property management tools can be transformative. We've explored a dozen of the best property management software for landlords, from comprehensive platforms like Buildium and AppFolio designed for scaling portfolios to free, landlord-centric tools like Avail and TurboTenant that are perfect for your first few doors. The core takeaway is clear: the right software automates tedious tasks, streamlines communication, and provides the data you need to make smarter, more profitable decisions.

Choosing your ideal platform isn't just about the longest feature list. It's about matching a solution to your specific operational reality. A landlord with two single-family homes has vastly different needs than an investor managing 50 units across multiple apartment buildings. Your final decision should hinge on a clear-eyed assessment of your portfolio size, growth ambitions, budget, and perhaps most importantly, your available time.

Key Factors in Your Decision

As you move from evaluation to implementation, keep these critical factors at the forefront. The success of any software depends on how well it integrates into your existing workflow and addresses your unique pain points.

• Portfolio Size and Type: Are you managing single-family homes or multi-family units? The complexity of your portfolio dictates the features you'll need. Tools like DoorLoop and RentRedi offer great flexibility, while platforms like Yardi Breeze are built with specific property types in mind.

• Time Commitment: Be honest about how hands-on you want to be. While software automates many processes, it doesn't eliminate your involvement. You are still the manager, the decision-maker, and the one ultimately responsible for fielding tenant issues and overseeing maintenance coordination.

• Scalability: Consider where you want to be in three to five years. Selecting a platform like Rentec Direct or Hemlane that can grow with you will save you the significant headache of migrating systems down the line. Don't just solve for today's problems; invest in a solution that supports your future goals.

When Software Isn't Enough

The most powerful software is still just a tool. It simplifies rent collection, but it won't negotiate a lease renewal. It organizes maintenance requests, but it won't vet a contractor or handle a 3 a.m. emergency call about a burst pipe. This is where the line between DIY management (even with great software) and full-service property management becomes critical.

If you find yourself constantly overwhelmed by tenant communication, consider how you handle after-hours calls or urgent requests. While software can log these issues, a dedicated property management answering service can provide the human touch and immediate response that software alone cannot. This is often the first sign that you need more than just a digital tool; you need a team.

Ask yourself these questions:

• Do you have the time and expertise to handle complex legal issues like evictions?

• Are you local and available to respond to property emergencies?

• Do you enjoy the day-to-day interactions and problem-solving that come with managing tenants?

• Is your time better spent acquiring new properties rather than managing existing ones?

If you answered "no" to any of these, it may be time to consider a professional management company. They leverage powerful software internally but also provide the human expertise, local presence, and legal know-how that technology can't replace. Making this choice is not a failure of the DIY model; it's a strategic business decision to protect your time and your investment, allowing you to focus on growing your portfolio while a dedicated partner handles the daily operations.

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